Customizing your Billing preferences - Amazon Billing
Invoice delivery preferencesAlert preferencesProcurement portal settingsCredit sharing preferencesSavings Plans and Reserved Instances discount sharing preferencesDetailed billing reports (legacy)
Services or capabilities described in Amazon Web Services documentation might vary by Region. To see the differences applicable to the China Regions, see Getting Started with Amazon Web Services in China (PDF).

Customizing your Billing preferences

You can use the Amazon Billing preferences page to manage your invoice delivery, alerts, credit sharing, Reserved Instances (RI) and Savings Plans discount sharing, and detailed billing (legacy) reports. For some sections, only the payer account can update them. If you use billing transfer, the preferences set up in the bill transfer account apply to all Amazon Organizations that transfer their bills.

The Billing preferences page contains the following sections.

Invoice delivery preferences

You can choose to receive a PDF copy of your monthly invoice by email. The monthly invoices are sent to the emails registered as the Amazon Web Services account root user and the alternate billing contact. For information about updating these email addresses, see Setting up your tax information.

To opt in or out of receiving monthly PDF invoices by email

  1. Open the Amazon Billing and Cost Management console at https://console.amazonaws.cn/costmanagement/.

  2. In the navigation pane, choose Billing preferences.

  3. In the Invoice delivery preferences section, choose Edit.

  4. Select or clear PDF invoices delivery by email.

  5. Choose Update.

Depending on the purchase, Amazon sends monthly or daily invoices to the following contacts:

  • The Amazon Web Services account root user

  • The billing contacts on the Payment preferences page

  • The alternate billing contacts on the Account page

Additional invoice email

In addition to the PDF invoice email, Amazon sends monthly or daily email with your invoice details to the contact list in the previous section.

Note

If you specify a billing contact on the Payment preferences page, the root user won't receive the PDF invoice or the additional invoice by email.

Alert preferences

You can receive email alerts when your Amazon Web Services service usage is approaching or has exceeded the Amazon Web Services China Region Free Tier usage limits.

To opt in or out of receiving Amazon Web Services China Region Free Tier usage alerts

  1. Open the Amazon Billing and Cost Management console at https://console.amazonaws.cn/costmanagement/.

  2. In the navigation pane, choose Billing preferences.

  3. In the Alert preferences section, choose Edit.

  4. Select or clear Receive Amazon Web Services China Region Free Tier usage alerts.

  5. (Optional) In the Additional email address to receive alerts, enter any email addresses that aren't already registered as a root user or alternate billing contact.

  6. Choose Update.

You can also use Amazon CloudWatch billing alerts to receive email notifications when your charges reach a specified threshold.

To receive CloudWatch billing alerts

  1. Open the Amazon Billing and Cost Management console at https://console.amazonaws.cn/costmanagement/.

  2. In the navigation pane, choose Billing preferences.

  3. In the Alert preferences section, choose Edit.

  4. Select Receive CloudWatch billing alerts.

    Important

    This preference can't be deactivated at a later time.

  5. Choose Update.

To manage your CloudWatch billing alerts, see your CloudWatch dashboard or view your Amazon Budgets. For more information, see the Create a billing alarm to monitor your estimated Amazon charges in the Amazon CloudWatch User Guide.

Procurement portal settings

Using Amazon e-invoice delivery, customer using SAP Business Network and Coupa portals can automatically retrieve purchase orders (PO) from SAP Business Network and Coupa portals. This allows for accurate POs associated with delivered invoices. Amazon e-invoice is an optional, opt-in billing feature that automatically sends your Amazon invoices to your procurement portal on the same day it is generated. This feature integrates with SAP Business Network and Coupa procurement portals.

Benefits
Eliminates manual tasks for customers

You can automate receiving Amazon invoices, matching them with purchase orders, and uploading them to your procurement portal. This eliminates the need for manual processing.

Same-day invoice delivery

Receive Amazon invoices in your procurement portal on the same day it is generated.

Reduced processing errors

By automating the invoice delivery process, you can reduce errors that can occur with manual processing.

Enhanced visibility

Track and monitor all invoice activities—including delivery status and approvals—directly in your procurement portal.

PDF invoice support

Access both PDF invoices and electronic invoices in your procurement portal.

Supported platforms

The following platforms integrates with the Amazon e-invoice delivery feature.

  • SAP Business Network

  • Coupa

To receive Amazon e-invoices

  1. Open the Amazon Billing and Cost Management console at https://console.amazonaws.cn/costmanagement/.

  2. In the navigation pane, choose Billing preferences.

  3. In the Procurement portal settings section under Portal connections, choose Add connection.

  4. On the Request activating features page, choose E-invoice delivery and choose Next.

  5. In the Choose procurement portal section, choose your procurement portal.

  6. Enter the procurement portal connection details and choose Next.

  7. Complete the e-invoice delivery preferences and choose Next.

  8. Choose a testing option:

    • Production environment: Live invoice delivery to your procurement system. You can manually test by verifying text invoices and purchase orders in your portal or console.

    • Testing environment: Tests all features using a separate testing environment. This validates invoice delivery without affecting live transactions.

  9. Enter your preferred contact name and email address. This information is used to set up your procurement portal and contact you during testing and support.

  10. Select the checkbox to agree with Amazon contacting you for setup.

  11. Choose Next.

  12. Review the information and choose Submit.

Next steps

  1. Amazon contacts you within 24 hours to verify your account.

  2. After verification is complete, we establish the connection to your procurement portal and begin testing.

  3. After testing is successful, we enable your account for Amazon e-invoice delivery.

Credit sharing preferences

You can use this section to activate sharing credits across member accounts in your billing family. You can select specific accounts or enable sharing for all accounts.

Note

  • This section is only available for the management account (payer account) as part of Amazon Organizations.

  • If you use billing transfer, the bill source account (not the bill transfer account) controls the credit sharing preferences.

To manage credit sharing for member accounts

  1. Open the Amazon Billing and Cost Management console at https://console.amazonaws.cn/costmanagement/.

  2. In the navigation pane, choose Billing preferences.

  3. In the Credit sharing preferences section, choose Edit.

  4. To activate or deactivate credit sharing for specific accounts, select them from the table and, then choose Activate or Deactivate.

  5. To activate or deactivate credit sharing for all accounts, choose Actions, and then choose Activate All or Deactivate All.

  6. Choose Update.

Tip

  • To activate credit sharing for new accounts that join your organization, select Default sharing for newly created member accounts.

  • To download a history of your credit sharing preferences, choose Download preference history (CSV).

Important

Changing the sharing preferences of Reserved Instances and Savings Plans in your Amazon organization, will impact your Amazon bills. This also applies to customers opted in Billing Conductor or billing transfer.

Savings Plans and Reserved Instances discount sharing preferences

Reserved Instances (RI) and (SP) discount sharing allows you to control how commitment-based discounts are distributed across accounts in your Amazon Organizations. This feature helps you align cost savings with your organizational structure and business requirements.

Note

This section is only available for the management account (payer account) in Amazon Organizations.

If you use billing transfer, the management account (not the bill transfer account) controls the credit sharing preferences.

Understanding Sharing Options

You can choose from three sharing preference options:

Sharing Type Description Use Case
Open sharing Discounts are available to all sharing-activated accounts within the organization (default) Cost optimization across your entire organization
Prioritized group sharing Discounts apply to the purchasing account first, then within defined groups, then to remaining sharing-activated accounts within the organization Balance between group control and organization-wide optimization
Restricted group sharing Discounts are exclusively shared within defined groups only Strict cost allocation by business unit or department

Managing Basic Discount Sharing

To activate or deactivate discount sharing for accounts:

  1. Open the Amazon Billing and Cost Management console at https://console.amazonaws.cn/costmanagement/.

  2. In the navigation pane, choose Billing preferences

  3. In the Reserved Instances and Savings Plans discount sharing preference section, choose Edit

  4. Select accounts from the table and choose Activate or Deactivate

  5. Choose Update

Tip

  • Default sharing for newly created member accounts: Automatically activates sharing for new accounts joining your organization

  • Download preference history (CSV): Export a history of your sharing preference changes

Setting Up Group Sharing

Group sharing requires creating Cost Categories to define your sharing groups.

Step 1: Configure sharing preferences

  1. Open the Amazon Billing and Cost Management console at https://console.amazonaws.cn/costmanagement/.

  2. In the navigation pane, choose Billing preferences

  3. In the Reserved Instances and Savings Plans discount sharing preferences section, choose Edit

  4. Select either:

    • Prioritized group sharing (first within groups, then beyond)

    • Restricted group sharing (only within groups)

Step 2: Create Cost Categories for sharing groups

  1. Under Cost Category, select an existing category or click Create Cost Categories

  2. If creating a new Cost Category:

    1. Enter a Cost category name (e.g., "Business Units", "Geographic Regions")

    2. For each sharing group, add a rule:

      1. Select the Linked accounts for this group

      2. Enter a SP/RI group sharing name (e.g., "Research and Development", "EMEA Operations") in the Then group costs together as field

      3. Click Create Rule

    3. Use Add new rule for additional groups

    4. Click Next through the remaining steps without making changes

    5. Click Create cost category

  3. Return to Billing preferences and select your Cost Category

  4. Review the impact warning and choose Proceed

  5. Select your implementation preference:

    • Create estimate and update later: Simulate impact before applying

    • Update and create estimate later: Apply changes immediately

  6. Choose Update

Important Considerations

Group Configuration Rules

  • Each account can belong to only one sharing group

  • The management account cannot belong to any sharing group

  • Groups must be mutually exclusive with no overlapping accounts

Billing Impact

  • Optimization trade-off: Group sharing may reduce overall discount optimization as it prioritizes group allocation over maximum savings

  • Timing: You can change your preference at any time. Each estimated bill is computed by using the last set of preferences. The final bill for the month is calculated based on the preferences set at 23:59:59 UTC time on the last day of the month.

  • Savings Plans requirement: The Savings Plans owner account must be active in discount sharing preferences

Best Practices

  • Use the Pricing Calculator integration to simulate billing impact before implementation

  • Start with open sharing to maximize savings, then move to group sharing if organizational requirements demand it

  • Regularly review and adjust groups as your organization evolves

Modifying Existing Groups

  1. Open the Amazon Billing and Cost Management console at https://console.amazonaws.cn/costmanagement/.

  2. In the navigation pane, choose Cost Categories.

  3. Click on the Cost Category you want to modify

  4. Click Edit

  5. Update group membership or create new groups following the same process above

Detailed billing reports (legacy)

You can receive legacy billing reports that are offered outside of the Amazon Cost and Usage Reports console page. However, we strongly recommend that you use Amazon Cost and Usage Reports instead because it provides the most comprehensive billing information. Also, these legacy reporting methods will not be supported at a later date.

For more information about detailed billing reports, see Detailed Billing Reports in the Amazon Cost and Usage Reports User Guide.

For more information about transferring your reports to Amazon Cost and Usage Reports, see Migrating from Detailed Billing Reports to Amazon Cost and Usage Reports.

Notes

  • This section is only visible if you use Amazon Organizations.

  • To download a CSV from the Bills page, first activate monthly reports.

  • If you use billing transfer, the detailed billing report (legacy) isn't available for Amazon Organizations that transfer their bills or for the bill transfer account.

  • If you use billing transfer, the detailed billing report (legacy) isn't available for Amazon Organizations that transfer their bills or for the bill transfer account.

To edit your detailed billing reports (legacy) settings

  1. Open the Amazon Billing and Cost Management console at https://console.amazonaws.cn/costmanagement/.

  2. In the navigation pane, choose Billing preferences.

  3. In the Detailed billing reports (legacy) section, choose Edit.

  4. To set the Amazon S3 bucket for report delivery, select Legacy report delivery to Amazon S3 and Configure.

  5. In the Configure Amazon S3 Bucket section, select an existing Amazon S3 bucket to receive the Amazon Cost and Usage Reports, or create a new bucket.

  6. Choose Update.

  7. To configure the granularity of the reports to show your Amazon usage, select the reports to activate.

  8. In the Report activation section, choose Activate.